This Privacy Notice describes All Set Workplace's privacy practices in relation to information that we collect through our website, applications and via other services provided by us offline.
This Privacy Notice outlines:
Who we are
What information we collect about you
How we collect the information
How we use that information
How we share information that we collect
How we store and secure information that we collect
Your rights as a data subject
How you can access and control your information
Other important details
This Privacy Notice does not apply to the practices of third parties that All Set Workplace does not own or control.
1.1 Who we are
All Set Workplace was established in 2020 to assist organisations to ensure compliance with employment law with respect to safe working environments for remote staff. All Set Workplace delivers considered solutions to help employers make sure their staff and company are safe and compliant.
1.2 What information we collect about you
All Set Workplace collects the following information: Personal Data. “Personal Data” is information that, directly or indirectly, identifies you or another individual which may include: name, title, company name, job function, email address, ergonomics assessment which may include a photo of you seated at your desk, browser and device information (including IP Address), and information collected through cookies and other similar technologies. If you submit any Personal Data relating to other people to us or to our service providers, you represent that you have the authority to do so and to permit us to use the information in accordance with this Privacy Notice.
Special categories of Personal Data (sensitive data). While All Set Workplace does not, in general, collect or process many types of special categories of personal data, it may be necessary to collect this information as part of conducting an organisation’s ergonomic assessment of its employees working at home environment.
Other Information. “Other Information” is any information that does not and cannot be used to reveal your identity or that of another individual, such as information which has been fully and permanently anonymised. We use this information for other purposes as described below.
1.3 How we collect the information
All Set Workplace collects Personal Data and Other Information in a number of ways:
Information from other sources: Purpose of collection: To enhance our ability to provide services to you, we obtain information about you from other sources, such as your employer (our customer), our partners, suppliers, and from other third parties.
Offline: Purpose of collection: We may collect information from you offline, such as during phone calls with our All Set Workplace team or when you contact us.
From you: Purpose of collection: All Set Workplace collects information such as your contact details, location, workspace arrangements and other information necessary to ergonomically assess your (or your employees’) work location – this may include a photo of you seated at your desk.
Via your browser or device: Purpose of collection: Certain information is collected by most browsers or automatically through your device, such as your Media Access Control (MAC) address, computer type (Windows or Macintosh), screen resolution, operating system name and version, device manufacturer and model, language, Internet browser type and version, and the name and version of the site you are using. Your IP Address may be identified and logged in our server log files whenever you access the website, along with the time of the visit and the page(s) you visited. This is done to calculate usage levels of the website, administer the site and diagnose server problems.
Via cookies and other similar technologies: Purpose of collection: Cookies are used to enhance user experience. Please review our Cookies Policy for more information.
Via recruitment and employment processes: Purpose of collection: We process certain personal information about our employees collected during the job interview and employment process for purposes connected with employment.
1.4 How we use that information
We use Personal Data for:
Ergonomic assessments of your workstation and environment.
Sending information and materials regarding our products and services.
Marketing communications in compliance with applicable laws.
Personalizing your experience.
Business purposes such as data analysis, audits, developing new products, and expanding business activities.
Recruitment and employment purposes.
Our legal basis for collecting and using the Personal Data will depend on the Personal Data concerned and the context in which we collect it. We will collect and use your Personal Data where the processing is in our legitimate business interests.
1.5 How we share information that we collect
We do not share your personal data with third-party service providers.
1.6 How we store and secure information that we collect
We've put in place security measures to protect your Personal Data. Our safeguards include encryption where appropriate and two factor authentication on all of our server and database infrastructure. However, no online system can be entirely secure.
1.7 Your rights as a data subject
You have rights to access, correct, erase, restrict, and object to the processing of your personal data.
1.8 How you can access and control your information
To access or control your information, please contact us at email@example.com.
1.9 Other important details
We may amend this Privacy Notice from time to time. We also have a data retention policy in place.
For any inquiries, please contact firstname.lastname@example.org.